Privacy Policy

At Stretch Your Brain, we respect your privacy and are committed to protecting the personal information you provide to us. This Privacy Policy explains what information we collect, how we use and protect it, and how you can contact us with questions about your information.

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1. Information We Collect

We may collect personal information when you visit our website, schedule a strategy session, or engage with our coaching services.

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Information collected through our appointment scheduling form may include:

• First and last name

• Email address

• Phone number

• Information you voluntarily provide about your reason for contacting us

 

When you become a client, we may also collect information about students and parents or guardians that is necessary to provide our services. This may include information related to a student’s educational experience, executive functioning needs, goals, challenges, and other information voluntarily provided to us.

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Because some forms may include open-ended questions, we ask that you do not provide sensitive or confidential information unless it is necessary for receiving our services.

 

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2. How We Use Your Information

We may use the information we collect to:

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• Respond to inquiries and requests

• Schedule and manage appointments

• Communicate with prospective and current clients

• Provide executive functioning coaching and related services

• Understand student and family needs and goals

• Maintain client records and session notes

• Follow up regarding appointments and services

• Manage and improve our services

 

We do not sell or rent your personal information.

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3. Student and Minor Information

Stretch Your Brain provides services to students, including students who may be under the age of 18.

Information about a student may be provided by a parent or guardian or by the student with parental involvement. We use student information only as reasonably necessary to provide and manage our coaching services.

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Parents and guardians are encouraged to be involved in providing information about their children and overseeing the use of that information.

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4. How We Store Your Information

Client and student information, including session notes, is stored using Google Drive.

We take reasonable steps to protect personal information from unauthorized access, use, disclosure, alteration, or destruction. However, no method of electronic storage or transmission can be guaranteed to be completely secure.

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Access to client and student information is limited to individuals who need the information to provide or manage our services.

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5. Scheduling and Communication

We use Google Calendar to facilitate appointment scheduling.

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We may use the contact information you provide to communicate with you regarding:

• Your inquiry

• Appointments

• Coaching services

• Follow-up communication

• Other communications directly related to your relationship with Stretch Your Brain

 

Stretch Your Brain does not process payments through the website.

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6. Online Coaching Sessions

Coaching sessions may be conducted using Zoom or Google Meet.

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These third-party platforms may collect and process information in accordance with their own privacy policies and terms of service.

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Stretch Your Brain does not currently record coaching sessions.

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7. Cookies and Website Tracking

Stretch Your Brain does not currently use Google Analytics, Meta Pixel, advertising pixels, or similar tracking technologies for its own analytics or advertising purposes.

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The website may use cookies or similar technologies that are necessary for the website to function. Some of these technologies may be provided automatically by our website hosting platform or other third-party service providers.

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8. Third-Party Services

We use third-party services to help operate our website, schedule appointments, store information, and provide coaching services. These may include:

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• Wix — website hosting and website functionality

• Google Calendar — appointment scheduling

• Google Drive — storage of client and student information and session notes

• Zoom — online coaching sessions

• Google Meet — online coaching sessions

 

These third-party providers may collect or process information according to their own privacy policies and terms of service.

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9. Sharing of Information

Stretch Your Brain does not sell or rent your personal information.

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We may share personal information when reasonably necessary to:

• Provide our services

• Operate our website and business

• Use third-party service providers

• Comply with applicable laws or legal requirements

• Protect the rights, safety, or property of Stretch Your Brain, our clients, or others

 

We do not share student or client information with schools, professionals, or other third parties for purposes unrelated to providing our services unless authorized by the client or parent/guardian, or otherwise permitted or required by law.

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10. Your Privacy Choices

You may contact Stretch Your Brain with questions about the personal information we maintain about you or your student.

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Depending on applicable law, you may also have rights regarding your personal information, which may include requesting access to, correction of, or deletion of certain personal information.

To make a privacy-related request, please contact us using the information provided in the Contact Us section below.

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11. Children’s Privacy

Stretch Your Brain works with students, including minors, and takes the privacy of young people seriously.

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When services are provided to a minor, we encourage the involvement of a parent or guardian in providing information and making decisions regarding the student’s services.

We do not knowingly use personal information collected from minors for purposes unrelated to providing or managing our services.

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12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, technology, or applicable legal requirements.

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When we make changes, we will update the Effective Date at the top of this page. We encourage you to review this Privacy Policy periodically.

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13. Contact Us

If you have questions about this Privacy Policy or how Stretch Your Brain handles personal information, please contact us:

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Stretch Your Brain
Nashville, TN
Email: Vicki@StretchYourBrain.org